Google Workspace Quick Start Guide

This is a quick start guide for Google Workspace.

Included Core Apps and Services

Google Workspace Business Standard

Your license includes the following:

• Custom Business Email: Professional email addresses with your domain name.
• Google Meet: Video meetings with up to 150 participants, including the ability to record meetings.
• Google Drive: 2 TB of pooled storage per user for storing and sharing files.
• Google apps: Access to Google Docs, Sheets, Slides, Chat, Forms and more/

See https://support.google.com/a/answer/13062337?hl=en for more information om included apps and services.

Signing In to Google Workspace

Step 1: Go to gmail.com

• Open your browser and go to gmail.com.
• Enter your email address and password, and change your password when prompted if this is the first time signing in.

Step 2: Setting Up 2-Step Verification (2SV)

Please set this up ASAP to secure your account.

• When you sign in for the first time, you will be prompted to change the password, and set up 2SV. 
• If you are not prompted to set up 2SV, please click on your initial in the top right > Manage your Google Account > Security > 2-Step Verification.
• Follow the on-screen instructions to add a phone number and choose your verification method (text message, phone call, or Authenticator app).

Additional Tips

• Access other apps: click on the waffle menu in the top right to access other Google apps.
• Customize Your Email Settings: Click on the gear icon in the top right corner of Gmail to access settings where you can customize your inbox, set up filters, and more.
• Install Mobile Apps: Download the Gmail app on your mobile device for easy access to your emails on the go.
• Use Google Workspace Apps: Explore other Google Workspace apps like Google Drive, Calendar, and Docs to enhance your productivity.

If you need more detailed instructions or run into any issues, refer to Google Workspace Setup Help.

Granting someone else access to your mailbox

1. Sign in to Gmail.
2. In the top right, click Settings > See all settings.
3. Click the Accounts and Import or Accounts tab.
4. In the Grant access to your account section, click Add another account.
5. Enter the email address of the person you want to add.

See someone else's mailbox

1. Open Gmail: Log in to your Gmail account.
2. Click on your profile picture in the top right corner of the screen.
3. Select the shared mailbox: In the drop-down menu, you should see the shared mailbox listed with “(delegated)” next to it. Click on it.
4. Access the mailbox: A new tab or window will open, displaying the shared mailbox¹.

Granting someone else access to your calendar

1. On your computer, open Google Calendar. You can’t share calendars from the Google Calendar app.
2. On the left, find the “My calendars” section. To expand it, click the Down arrow .
3. Hover over the calendar you want to share, and click More Settings and sharing.
4. Under “Share with specific people or groups,” click Add people and groups.
5. Add a person’s or Google group’s email address. Use the drop-down menu to adjust their permission settings. Learn more about access permissions.
6. Click Send.
7. The recipient will need to click the emailed link to add the calendar to their list. Learn how to add someone else’s calendar.

See someone else's calendar

Note: You can't add other people's calendars from the Google Calendar app . However, once you add the calendars from your computer, you'll see them in the app.

1. On your computer, open Google Calendar.
2. On the left click Search for people. 
3. Start typing someone’s name and choose the person whose calendar you want to see.
   • If their calendar is shared publicly or within your organization, you'll see their events on your calendar.
   • If their calendar isn't shared publicly, you can send a request to have them share their calendar with you. You'll get an email when their calendar has been shared.

Creating a shared drive folder

To create a shared drive folder in Google Workspace, follow these steps:

1. Open Google Drive: Go to drive.google.com.
2. Navigate to Shared Drives: On the left-hand side, click on “Shared drives.”
3. Create a New Shared Drive: At the top left, click “New” and enter a name for your shared drive. Click “Create.”
4. Add Members: Once the shared drive is created, you can add members by clicking “Manage members” and entering their email addresses. Assign appropriate access levels (e.g., Manager, Content manager, Contributor, Commenter, Viewer).
5. Create Folders: Inside the shared drive, click “New” at the top left and select “Folder” to create a new folder.

Other help

Use https://support.google.com/ to search for help.